Nanny guide to NannyTime

Getting set up is fast. All you need is the family's invite link.

1. 1

   Open the invite link

   Tap the invite link the parents sent you (usually by text or email).
2. 2

   Sign in with Google

   Use whichever Google account you want tied to this job. No separate password needed.
3. 3

   You're in — land on Clock tab

   You'll see a big Clock In button and the day's handoff note. That's your home base.
4. 4

   Add to Home Screen (optional)

   Tap your phone's share button → Add to Home Screen. You'll get a NannyTime icon that opens full-screen like a real app.

1. 1

   Tap Clock In when you arrive

   The big pink button on the Clock tab. You'll see a live timer showing today's hours.
2. 2

   Stay signed in on your phone

   You only need to clock in/out — you don't need to reopen the site each time. A widget-style bar shows you're on the clock.
3. 3

   Tap Clock Out when you leave

   Same button, now labeled Clock Out. If you forget, add an adjustment note and the parents can correct it.
4. 4

   Check your hours

   The Clock tab shows today's running hours. For the week + pay period, tap the You tab — if the parents share pay totals, you'll see dollar amounts alongside your hours.

1. 1

   Write a quick recap

   At the end of the day, jot a line or two in the daily note box — naps, meals, mood, anything the parents would want to know.
2. 2

   Read notes from the parents

   Any message the parents leave for you shows up in the 'From Parents' section above the daily note box.
3. 3

   Your note is today-only

   Each day is a fresh note. Yesterday's recap is saved and visible in the Journal tab as part of history.

Every child has a profile with everything you need to keep them safe and happy — allergies, medical conditions, comfort items, sleep routine, and more.

1. 1

   Where to find it

   Tap the Children tab. Each child's card shows quick-glance badges (allergies, medical, dietary). Tap into a card to open the full profile.
2. 2

   Health & safety

   Allergies (with severity), medical conditions, and dietary restrictions all live here. If something changes, ask the parents to update — only they can edit profiles.
3. 3

   Personality & comfort

   Likes, dislikes, fears, and comfort items (favorite stuffy, blanket). Especially helpful during meltdowns and bedtime.
4. 4

   Routine & notes

   Hobbies & interests, sleep / nap routine, and any free-form notes the parents left for you. Read these once on day one — they save you guesswork the rest of the time.

If the parents have authorized any medications for a child, you'll see them on the child's profile. Some are scheduled (given at fixed times); some are as-needed (PRN — given when symptoms appear).

1. 1

   Where you'll see them

   Open the Children tab → tap a child → scroll to Medications. Authorized medications show a 'Record dose' button. Medications the parents haven't authorized appear as info-only so you know they exist but can't record doses.
2. 2

   Read the instructions every time

   Each medication has dosage and special instructions ('with food', 'only if fever > 100°F'). Read them before every dose — they're there for the child's safety.
3. 3

   Record a dose (you must be clocked in)

   Tap Record dose, optionally add a note ('given with applesauce', 'fever was 101'), and confirm. The button is only available while you're clocked in — that ties every recorded dose to a real shift.
4. 4

   If you can't record

   Common reasons: you're not clocked in, the medication isn't authorized for dispensation yet, or the course has ended. If unsure, message the parents in the daily note.

1. 1

   Open the Journal tab

   Tap Journal at the bottom, then the big pink 'Post Moment' button.
2. 2

   Add a photo or short clip

   Tap the camera icon — take a new photo or pick one from your phone. You can add up to several to one entry.
3. 3

   Write a caption

   A sentence is plenty. Mention the kid by name or nickname and we'll auto-tag them for the parents.
4. 4

   Back-date if it was from yesterday

   Before posting, tap the date — change it to the day the moment happened.

1. 1

   See what's on today

   Calendar tab shows tasks parents have set up (e.g. 'bring snack', 'music class at 3'). Tasks with reminders ping you ahead of time.
2. 2

   Mark things complete

   Tap the checkbox when it's done. Parents see it's handled.
3. 3

   Add your own tasks

   Tap + to create a reminder for yourself. You can only delete tasks you made yourself.

On your Calendar tab, you'll see a 'Today's Chores' panel showing everything assigned to you and the kids for the day.

1. 1

   Check your assigned chores

   The 'Assigned to You' section shows chores the parents created for you — like tidying the living room or folding laundry. Tap the circle to mark one done.
2. 2

   See kids' chores too

   Below your chores, you'll see 'Kids' Chores' — tasks assigned to each child (like 'Pack school bag — Mila'). You can help them check these off too.
3. 3

   Chore statuses

   When you mark a chore done, the parents can verify it later. If a chore doesn't apply today, the parents may skip it. You'll see the updated status reflected.

On your Calendar tab, below the chores, there's a shared shopping list. You can add items and check them off at the store.

1. 1

   Add items

   Type in the search box and suggestions pop up — over 500 common items. Select one and it files into the right category (Produce, Dairy, Meat, etc.). You can also type anything custom.
2. 2

   Set quantities with unit pills

   Tap a unit pill (lbs, oz, ct, dozen, bag, etc.) to quickly set the quantity. Or just type it in the Qty field yourself.
3. 3

   Check items off at the store

   Tap the circle next to any item when you've picked it up. The parents can see the progress in real time from their end.

1. 1

   Check the You tab

   If the parents turned on mileage, you'll see a Mileage Log on the You tab (the person icon, bottom right).
2. 2

   Add a trip after driving

   Enter the date, a short description ('pickup from school'), and the miles. That's it.
3. 3

   Totals roll into pay

   If you can see pay, your mileage reimbursement appears alongside your hourly pay on the You tab alongside today, this week, and pay period totals.

1. 1

   Find them on the Clock tab

   The parents add pediatrician, emergency backups, family, friends, neighbors — anyone they want you to reach in a pinch. They appear as one-tap call buttons near the bottom.
2. 2

   Tap to call

   No need to save contacts to your phone — tap the contact, your phone dials instantly.

Every nanny accepts a short Terms of Service once when they first sign in — one screen, plain English. If we publish a meaningful update, you'll be re-prompted at next sign-in.

1. 1

   First-time acceptance

   Right after Google sign-in, the Terms appear. Read, scroll to the bottom, then tap Accept. Once per account.
2. 2

   Read them anytime

   The current Terms are always available at /terms — open the link in any tab.
3. 3

   If Terms change

   We'll prompt you to accept the new version next time you sign in. Your data is safe — it's just a quick re-acknowledgment.

1. 1

   Task reminders

   If a task has a reminder time, your phone buzzes at that time — as long as you've allowed browser notifications.
2. 2

   Notification permission

   First time you tap Allow Notifications on the Calendar tab, your browser asks — say yes.